Support Services Officer - Ichnia, Україна - Danish Refugee Council

Опис

Job Description

Description

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The Support Services Officer role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC's Humanitarian Disarmament and Peacebuilding (HDP) teams that often work in locations and schedules that are different from other teams. The roles serves a bridge between HDP teams in field locations and the support services in the area or base office and reports to the Support Services Manager.

Responsibilities:

Logistics/Procurement/Fleet Management:

Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).

Responsible for fleet management; coordinating use of vehicle and driver in the most efficient manner.

Managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of Support Services Manager.

Ensure that fixed assets and program equipment is managed accordingly to DRC policies.

Create/maintain up-to-date inventory of all demining assets.

Support in logistics-related tasks focuses on demining activities but it will be asked to support other program departments as required by the manager.

Office Management/Admin/HR:

Oversee identification, set-up, and day-to-day running of office

Oversee administrative duties including stocking of office supplies, scheduling, translation (written and in person) and other administrative tasks.

Support with travel documents for sub-base staff (order requests, travel reports)

Support in tracking staff contracts, allowance entitlements and other HR related documents

Assistance with administrative tasks in accordance with DRC's internal regulations and procedures

Support with administrative tasks related to visits of internal and external stakeholders to the base and/or demining sites.

Support with identification and contracting of suitable space for dedicated HDP trainings, as required.

About you:

At least 2 years' relevant experience in logistics, fleet management, admin and/or HR.

Intermediate English (speaking/reading/writing) is mandatory.

Fluency in Ukrainian language

Education:

University degree in relevant area or equivalent professional qualification

Languages:

Proficiency in written and spoken Ukrainian language.

Intermediate English (speaking/reading/writing) is required.

Source:

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