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    Logistics Officer - Kyiv, Україна - NRC - Norwegian Refugee Council

    NRC - Norwegian Refugee Council
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    Опис
    1. Role and responsibilities
    The main task of a Logistic Officer (Procurement) is to handle the daily logistic function responsibilities.

    Generic responsibilities:
    • Abide by NRC policies, guidelines, and donor requirements.
    • Assist in executing the logistic function's portfolio according to the Plan of Action.
    • Prepare status reports as needed by management.
    • Ensure proper filing of all support documents.
    • Encourage and suggest ideas for enhancing the logistic function.
    • Ensure transparency, anti-corruption, and cost-efficiency in procurement processes.
    • Carry out procurement in compliance with country and NRC regulations.
    • Prepare procurement documents following NRC procurement procedures.
    • Perform other assigned duties by the Line Manager.

    Specific responsibilities:
    • Ensure all procurements align with NRC logistics policies, procedures, and donor regulations.
    • Prepare requests for quotations and source bids & quotations following NRC procurement regulations.
    • Prepare payment requests with accurate supporting documents attached.
    • Consult and assist Program and Support staff for PRs, market surveys, and estimated prices.
    • Participate in procurement/project start-up planning, supplier assessment, and updating the Vendor Database.
    • Maintain proper procurement document files and upload them in Agresso.
    • Receive purchase requisitions, initiate procurement process, and ensure compliance with NRC regulations.
    • Prepare and send out RFQs within agreed lead time.
    • Issue purchase orders according to NRC regulations.
    • Check and submit procurement documents for verifications and approvals.
    • Follow up with suppliers for material delivery.
    • Assist in regular market surveys, update procurement tracker, and Vendors' databases.
    • Responsible for direct purchases and coordination with the Finance team.
    • Execute any other tasks as directed by the supervisor.


    2. Competencies
    Competencies are crucial for both the employee and the organization to achieve desired outcomes.

    Competencies are relevant for all staff, including the following categories:

    Professional competencies:
    • Experience as a procurement officer in a humanitarian/recovery context.
    • Prior experience in complex and volatile environments.
    • Demonstrated results related to the role's responsibilities.
    • Proficiency in English, both written and verbal.
    • Relevant Bachelor's degree.

    Context-related skills, knowledge, and experience:
    • In-depth understanding of the situation in Ukraine.
    • Proficiency in office 365 and online platforms.
    • Strong skills in Microsoft Office products, especially Excel, Word, PowerPoint, and Outlook.
    • Good grasp of document management.
    • Working knowledge of Ukrainian and Russian languages, written and verbal.

    Behavioral competencies:
    • Ability to handle insecure environments.
    • Capacity for multitasking.
    • Positive attitude towards problem-solving.
    • Capability to work in a multicultural setting.
    • Flexibility to work irregular hours.
    This position is only open to Ukrainian Nationals.

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