Finance & IT Manager (for nationals) - Mykolaiv - ReliefWeb

Опис

Ukraine

Finance & IT Manager (for nationals)

Organization

Save the Children

Posted 3 Sep 2025 Closing date 31 Oct 2025

Save the Children International is a leading global humanitarian organization that has been protecting children's rights worldwide for over 100 years.

We operate in more than 100 countries, responding to emergencies, implementing innovative development programs, and advocating for children's rights on a global scale.

Our work in Ukraine began in 2014. Since then, we have significantly expanded our presence, providing support to children and families affected by war.

Our key areas of focus include education, child protection, food security, social support, and advocacy to drive lasting change in children's lives.

Job Purpose

To lead the Finance and IT Team in South Area Office and making sure that all finance staff in the field are able to deliver in the best possible manner.

S/he will be expected to lead on all aspects of finance and IT activities. The post holder will play a key role in building capacity for the finance team at field level.

Key Responsibilities

Ensure that appropriate financial regulations and controls are in place for Area Office and in use at all times;
Monitor the effectiveness of the Area office financial records and identify potential risk areas and to recommend solutions;
Ensure timely submission of accurate monthly, quarterly and on-demand reports and information to Country office;
To facilitate internal / external auditors during internal / external audits;
Responsible for monthly closure of accounts in Area Office while maintaining proper schedules.
Prepare proposal budgets in line with donor guidelines while ensuring that Non-thematic rate of country is achieved.

Advise and brief the Area Director on key financial matters, including donor compliance, funding gaps, and sustainability of ongoing and planned activities.

Provide the Area Director with timely financial information and recommendations during planning, BvA reviews, and donor engagement processes.
Prepare realignments along with program staff for on-going awards if needed.

Represent Finance department in the BvA meetings at Area Office level while ensuring that actions are addressed after BvA meetings.

Providing support to Finance director in preparation of Master budget, and forecast processes.
Providing support to Finance director on Funding GAP analysis and other management reporting.

Drafting the staff allocation for all staff and ensuring allocations are provided to Finance manager in Country office for clearance of balance sheets holding accounts.

Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies.

Responsible for the timely and complete preparation of monthly, quarterly, and annual donor and SCI financial reports in accordance with Save the Children policies and guidelines.

Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided.
Oversee transfer and disbursement of funds to fulfil obligations incurred within the guidelines of Save the Children and donors.

Develop procedures for monitoring and analyzing budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.

Prepare a monthly request for funds, based on cash flow projections, to ensure the project has all necessary funds for operations.

Conduct Budget holders training and advice budget holders on financial aspects of awards management.
Assist Area Director to ensure compliance of Scheme of Delegation
To review and analyze Area Office's compliance with all local laws. To ensure good record keeping of all financial data concluded by the Area Office;

Administration/Information Technology

Ensure legal compliance with respective Government regulations and laws
Supervise IT function to ensure the smooth import of capital assets when relevant to IT.
Strive to support programmes with innovative IT solutions to support their work
Lead IT function with a specific focus on ensuring sufficient primary and backup connectivity and bandwidth in Area Office
Review all IT contracts
Review and assess running costs in order to make savings and or upgrade as needed.

Capacity Building

Identify learning and training opportunities for Finance staff. Manage the performance of all staff in the finance and IT work area;
Effective use of the performance management system including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and unbiased evaluations;
Coaching, mentoring and other developmental opportunities;
Recognition and rewards for outstanding performance;
Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.

General

Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures.

Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.

Accountability

To Be Successful, You Will Need:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Future orientated, thinks strategically and on a global scale

Collaboration

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.

Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation's capability for the future.

Creativity

Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.

Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Integrity

Honest, encourages openness and transparency, builds trust and confidence.
Displays consistent excellent judgement.

Essential


Qualifications and Experience:
Master's degree in Finance, Accounting, Economics, or related field.
Experience of and well developed skills in staff management, supervision and capacity building
Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
Good attention to detail and analytical skills
Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
Cultural awareness and ability to build relationships quickly with a wide variety of people
Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Desirable

Experience working with financial systems. i.e. Agresso.
Previous experience with NGOs/INGOs.
Fluent in English.

We Offer

Official employment in accordance with Ukrainian legislation
International working conditions
Working hours from 9 AM to 5 PM
Medical insurance
Life and health insurance
Opportunities for training and professional development

Child Safeguarding Policy

We are committed to ensuring children's safety. Our recruitment process includes strict background checks and reflects our commitment to protecting children from harm.

Health And Safety

All employees are expected to perform their duties in accordance with our global policy on harassment prevention.

Diversity, Equity, And Inclusion

SCI is committed to fostering a truly inclusive, effective, and representative organizational culture, promoting equity and diversity among staff, and eliminating unlawful discrimination.

We Are Open To Hiring Individuals With Disabilities.

If you are interested in this position, please submit your CV in English by Please note that the vacancy will remain open on the website until we find a successful candidate.

In your cover letter, indicate your expected salary and English proficiency level.

How to apply

For Job Application, Please Follow The Link

Job details

Country

Ukraine

City Mykolaiv Source

Save the Children

Type

Job

Career category

Administration/Finance

Years of experience

3-4 years

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