Conference Planner - Dnipro, Dnipropetrovsk

Job summary

Seeking Conference Planner to coordinate logistics, collaborate with stakeholders, and ensure a seamless conference experience for attendees of our upcoming conference.

Responsibilities

• Event Strategy & Planning: Collaborate with stakeholders to define event goals, themes, and target audiences, and develop comprehensive plans and timelines.
• Budget Management: Create and manage event budgets, identifying cost-effective solutions, securing sponsorships, and tracking expenditures to meet financial objectives.
• Logistics & Operations: Oversee all logistical aspects, including venue selection, vendor management (catering, AV, decor), and event setup and breakdown.
• Marketing & Communication: Develop and implement marketing and promotion strategies to attract attendees, manage attendee registrations, and ensure smooth communication before and during the event.
• Stakeholder & Speaker Management: Coordinate with internal teams, external partners, and speakers, managing contracts and ensuring all logistical needs are met.
• On-site Management: Provide leadership and support on the day of the event, troubleshooting issues, coordinating staff and volunteers, and ensuring the event runs smoothly.
• Post-Event Activities: Conduct post-event evaluations, analyse success metrics, gather feedback, and prepare reports to inform future events.

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